![]() Archive Mailbox Without Exchange Online Archiving.The emails remain in the Outlook mailbox only the storage location of the emails changes. The “Archive” button allows users to move emails to an archive folder. ![]() The “Archive” Button in Microsoft Outlook.Users can move emails to PST files and store them locally on their own computer or in the cloud. Archiving Options Available in Microsoft 365: Some of these are provided free of charge as part of the basic Microsoft 365 package or the Exchange Online email service it contains, while others are included only in the more expensive Enterprise plans. Microsoft provides various options for securing emails depending on the plan you choose (Business Standard, Business Premium, Enterprise). And as with all files containing personal data, emails must be processed and stored in compliance with privacy legislation such as the EU’s GDPR (General Data Protection Regulation). Because emails can contain important information such as contracts and invoices, statutory retention laws often require these documents to be held for years in a form that is tamper-proof, faithful to the original and permanently available (see compliance). As well as coping with overflowing mailboxes, sluggish email systems and the need to guard against data loss, businesses must comply with all the statutory and regulatory requirements governing the retention of business-relevant documents. 392,5 Milliarden E-Mails Im Jahr 2026.²Īs email volumes increase, so do the challenges companies face in terms of email management. Laut Statista wird der E-Mail-Verkehr in den kommenden Jahren zusätzlich weiter zunehmen auf ca. Trotz des Aufkommens von Kollaborations-Tools wie Microsoft Teams bleibt die E-Mail das bevorzugte Mittel für Kommunikation in Unternehmen. According to Statista, the volume of global email traffic is set to increase further in the coming years to around 392.5 billion emails in 2026.² Microsoft 365 Logo | ©Microsoftĭespite the emergence of collaboration tools such as Microsoft Teams, email remains the preferred means of corporate communication. According to the market research firm Osterman Research, for example, more than 80% of North American companies use Microsoft 365 for email.¹ Used in equal measure by small startups and large corporations, Microsoft Outlook, in particular, has proven itself as the leading email client. Microsoft 365 has established itself as the most popular suite of productivity and collaboration solutions for businesses worldwide. Microsoft 365: The Most Popular Productivity Suite in Businesses Today
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